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By WACSOF-FOSCOA 03 February, 2022 776
  1. WACSOF NATIONAL PLATFORMS’ COORDINATION TEAM ELECTION PROCESS

 

  1. 1. BACKGROUND AND JUSTIFICATION

As part of its transformation efforts for a couple of years now to enhance its overall governance system to better serve its members and West Africa people; to enhance its relations with ECOWAS and other stakeholders, the West African Civil Society Forum (WACSOF) has been structuring its national platforms and and renewing or upgrading the platform governance in all countries. This includes the election of a new leadership or coordination team alongside with the implementation of WACSOF thematic groups, aligned with citizen’s needs, as well as ECOWAS departments and activities.

So far, the following ten (10) countries’ have been covered with the establishment of coordination teams and thematic groups: Ghana, Liberia, The Gambia, Côte d’Ivoire, Benin, Niger, Mali, Burkina Faso, Togo and Guinea-Bissau. The following remaining countries will be completed in the next few weeks right before the General Assembly. The election process is anchored on a workshop on strengthening the engagement of the civil society organisations (CSO’s) with ECOWAS and other stakeholders in each of the countries.

 

  1. 2. OBJECTIVE

The main objective of the event (election component) is:

  1. a. To set up an inclusive coordination team for each national platform through a voting session to elect five (5) officers from civil society organisations in each WACSOF national platform to assume the leadership of the national forum;
  2. b. To appoint thematic working groups and their leaders.

 

  1. 3. METHODOLOGY
  1. a. Candidates applicants shall apply through online process by filing a candidacy form with all the required documents. Here is the link https://forms.gle/rHs86NtQjcszZqLJ8;
  2. b. To mainstream gender and diversity, WACSOF encourages the candidacies of Youth and Women
  3. c. The coordination team positions shall be occupied by at least 2 representatives of each gender. (Minimum of 2 Males or 2 females over 5). Same for thematic groups
  4. d. Candidates shall be declared by WACSOF Regional Secretariat after an assessment of candidacy;
  5. e. Candidates will have opportunity to present themselves during the voting day.
  6. f. The election shall be through a simple majority secret ballot.
  7. g. Should a tie arise, the two candidates with most majority of vote cast in the tie shall be encouraged to nominate one of them for the position.
  8. h. In the absence of a consensus, a ten (10) minutes debate competition shall be held between them to determine the winner through participants raise of hands. A topic of the debate shall be determined by the election management team.

 

  1. 4. ELIGIBILITY CRITERIA FOR CANDIDATES
  2. a. Candidate must apply via the link: https://forms.gle/rHs86NtQjcszZqLJ8
  3. b. Accept to work under the leadership, values and rules of the regional secretariat of WACSOF while adapting tools to country realities.
  4. c. Citizen of a West African country or its diaspora
  5. d. A CSO member from WACSOF web site (wacsof-foscao.org) .
  6. e. Void of any conflict of interest and without a criminal record
  7. f. Professional and result driven. Passionate about WACSOF and its cause
  8. g. For gender mainstreaming purposes, the coordination team position shall be occupied by at least 2 representatives of each gender
  9. h. NOTE: The team shall a result driven one. For performance purposes, and in order to deliver values to members and to the country Civil Society, every team member shall be held accountable. Availability, team work, regular participation to team meeting, hard work are some criteria. Annual team and individual performance review shall be implemented and mandatory. Any individual that is not delivering is subject to be terminated and replaced according to agreed performance criteria. Note that meetings are held in capital city. Encouraged to be resident of capital city
  10. i. NOTE: In the country of the headquarter of WACSOF regional secretariat, it is obvious that the regional secretariat works with all officials of the country and international partners. In order to avoid any conflict in communications targeting the same stakeholders or officials, and to align views, the communication lead and the coordinator shall work under the leadership of the team of the regional secretariat.

    1. 5. ACCREDITATION FOR VOTERS
    1. a. To be accredited as voter, CSOs are strongly encouraged to register their organizations on WACSOF following the link: https://wacsof-foscao.orghttp://csohub.org/membership/member/register 
    2. b. Only registered voters (members) will be allowed to the voting meeting
    1. c. No registration at door is allowed. Please refer to ELECTION TIMETABLE for deadlines

     

    1. 6. COMPOSITION OF THE NATIONAL PLATFORM COORDINATION TEAM

    The positions for the national platform coordination team shall be as follows:

    1. d. A COORDINATOR

    Provide leadership and management of the national platform under the guidance and oversight of the General Secretary. Serve as the chief financial officer.

    1. e. A DEPUTY COORDINATOR

    Serve as the resource mobilization official of the national platform and support the coordinator in the leadership and management of the national platform.

    1. f. A FINANCE LEAD

    Serve as the financial officer of the national platform. As such, he shall keep the financial books, develop operational and proposal budget; and ensure that WACSOF approach and standards are maintained in a transparent, effective and timely manner.

    1. g. A COMMUNICATION LEAD

    Lead the communications of the platform with the help of the COMMUNICATION officer of WACSOF Regional Secretariat. Lead the development and management AND GROWTH of the Country’s WhatsApp group. Constantly look for opportunities of media, visibilities for the platform and the General Secretariat. Ensure good visibility of the organization to CSOs, government, the public and all stakeholders.

    1. h. A DOCUMENTATION LEAD (SECRETARY)

    Classify and archive the documents of the platform. Be the institutional memory of the platform.

    1. i. THEMATIC GROUPS LEADERS

    Thematic groups and their leaders are constituted largely along ECOWAS Commission programs areas. A total of eighteen (18) thematic groups and leaders are scheduled.

    WACSOF THEMATIC GROUPS
    AGRICULTURE & FOOD SECURITY ENVIRONMENT & CLIMATE CHANGE HEALTH
    POLITICAL AFFAIRS, DEMOCRACY & ELECTIONS GOVERNANCE PEACE & SECURITY HUMAN PEOPLES' RIGHTS
    WOMEN & GENDER CHILD RIGHTS HUMAN TRAFFICKING
    MEDIA ANTI CORRUPTIPON HUMANITARIAN & SOCIAL AFFAIRS
    ICT & INFRASTRUCTURES TRADE & INVESTMENT EDUCATION
    NATURAL RESOURCES & ENERGY YOUTH - EMPLOYMENT, ENTREPRENEURSHIP MIGRATION & FREEDOM OF MOVEMENT

     

  1. 7. ELECTION MANAGEMENT TEAM
  2. The members of the election management team shall be members of CSOs except the chairman who shall be a consultant with work experience at a Senior Management level in a Nonprofit or Corporate Organization

    The election management team members shall remain neutral, not interested in any position or any candidate. The team shall be composed of five (5) members; two at least must be of the opposite gender.

    The short list of qualified candidates shall be published on all WACSOF communication platforms before the election day.

     

    1. 8. VENUE

    Venue to be precised later via a different communication

     

    1. 9. ELECTION TIMETABLE

    Election timetable has been duly set for each of the national platform.

    SN

     DESCRIPTION OF PROCESS

    TIMELINE/ DATE (FOR NIGERIA)

    1.      

    CALL FOR CANDIDACY FOR WACSOF NATIONAL COORDINATION TEAM THROUGH WACSOF COMMUNICATION CHANNELS

    FEB 02 TO FEB 08 (NOON)

    2.      

    REGISTRATION & VALIDATION OF MEMBERSHIP ON WACSOF WEB SITE FOR ACCREDITATION OF VOTERS

    FEB 02 TO FEB 10 (NOON)

    3.      

    SCREENING OF THE APPLICATIONS BY THE ELECTION MANAGEMENT TEAM

    FEB 07 TO FEB 10

    4.      

    ANNOUNCEMENT OF THE SHORTLISTED CANDIDATES

    FEB 10, 2022

    5.      

    VOTING DAY (VENUE TO BE PRECISED LATER VIA  A DIFFERENT COMMUNICATION)

    FEB 11, 2022

     

     

    To register as a Member, kindly click:http://csohub.org/membership/member/register 

    To register as a Candidate for the election, kindly click: https://forms.gle/rHs86NtQjcszZqLJ8 

     

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